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07/27/2021 | News release | Archived content

10 Benefits of Using a VoIP Business Phone Service

10 Benefits of Using a VoIP Business Phone Service

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What Can a VoIP Business Phone Service Do for Your Business?

It's a sad fact, but it's true: only 7% of workersfeel they have done anything productive at the end of their workday. There are several reasons for this: the lack of a meaningful job, apathy toward the career one has been in for a long time, or simply imposter syndrome. While these factors are out of your hands, there is something you as an employer cando: enable tools to improve communicationsand increase their productivity.

One of the most effective ways to do this is by updating your phones to something more modern: A VoIP business phone service. Voice Over Internet Protocol services are an excellent investment for your business for a multitude of reasons.

Modern business practices are moving towards cloud communication and, in some organizations, the pandemic of COVID-19 accelerated this move. Many companies are turning to VoIP as an alternative to traditional telephone settings.

What Is VoIP?

VoIP technology allows enterprises to seamlessly make and receive calls over a digital network while overcoming additional challenges from legacy infrastructures.

There are advantages to this solution beyond the fact that the setup time and installation costs are lower. Today, VoIP services have multiplied, making third-party integration widely available. Plus, with the best VoIP business phone service, you can collaborate securely in the cloud.

Practically and economically, there are dozens of reasons to take the leap. In this guide, you will find a compilation of the top 10. Read on to learn the primary reasons why switching to VoIP will be the best move you've ever made for your business and help it flourish.

Related: Is VoIP the Best Phone System for Your Small Business?

1. Setup Is Easy

First off, setting up a VoIP phone system for your business is a straightforward process. All you will need to do is download the communications software you will use for VoIP callsand media sharing. You can do this on any device you like, too, for easy use!

This is a pretty easy DIY process after you pay for the best service. Once you complete the setup, you will be able to access your VoIP business phone service software using the pre-existing WiFi in your company.

2. You will Save Big Money

A VoIP business phone system will allow you to save significant amounts of money. Currently, you're likely paying high monthly phone bills in addition to your WiFi costs. Once you install VoIP communications, you will still have bills to pay, but they will be much lower. You also will save on maintenance costs since the ideal vendor manages all of the system software and hardware.

3. There's High Network Flexibility

Your employees won't only reap the benefits of more economic flexibility, but they will also be more productive due to higher network flexibility. This means that they will not be stuck in one method of communication using traditional phone lines. Instead, they will be able to use different types of calling, messaging, and social media to communicate with clients and other stakeholders.

There will also be fewer interruptions during calls with VoIP. The connection is more robust because there won't be too many employees on one landline system to clog the lines. Since it connects over WiFi, there will be fewer dropped calls.

4. You Can Use Any Device

As mentioned before, you can use your VoIP phone system on any device. Like with landlines, you can complete calls from the physical phones you install in your office. Unlike landlines, though, you have more options: mobile devices connecting to the WiFi make VoIP a portable communications system. You can also use your computer browser in many ways, including video chat and media sharing via VoIP.

5. Productivity Will Skyrocket

With fewer phone call interruptions and higher network flexibility, your productivity is going to reach astronomical levels. You will be able to conduct business more quickly and spend less time on pesky technical difficulties. Not only this, but you will save on maintenance costs, giving you more money to fund incentive campaigns and buy top-notch equipment.

Since employees will also feel more productive, they will spend more time working happily. Productivity is a self-fulfilling prophecy, and those who think that it isn't a lost cause to be effective will work smarter and harder.

6. VoIP Sends Media, Too

When you use VoIP, it's effortless to connect with multiple people over the WiFi network and share video. You can then see people's faces at other branches of your company or those of your clients.

Conference calls (and group chats) are also easy to make because VoIP software can also send media. Video chats are just one form of this. VoIP business phone services also allow sending and receiving images, GIFs, word documents, pre-recorded videos, links, and more.

Related: What is a VoIP Phone?

7. Call Screening Is Simple

There are many excellent add-ons you can get from your top provider's VoIP software, including call screening. You can block specific users who are spamming you and don't want to hear from, but call screening is also available in caller ID.

"Do Not Disturb" mode also exists for VoIP software. Turning this on allows you to restrict calls to specific numbers for a set amount of time, which is perfect if you're waiting on calls from a specific client but want to do other unrelated work besides taking this one call.

8. It's Super Reliable

As previously mentioned, a VoIP business phone service is incredibly reliable because it won't drop calls. But there are other ways its reliability trumps traditional landlines, too- namely, the best software works consistently no matter which location you choose, in the office or outside.

9. There Are Awesome Add-Ons

There are also some fantastic add-ons you can purchase to increase your productivity even further when it comes to VoIP. These features don't just stop with conference calling. You can also get add-ons like faxing from your phone, text to greeting, and voicemail to email transfers.

10. VoIP Means Worldwide Connections

The bottom line is a VoIP business phone service allows you to connectwith clients and coworkers worldwide. While you may have paid high fees for long-distance and international calling with your landline, you can make these calls at a much lower rate when you choose VoIP. It truly is the best way to connect with anyone.

Choosing a Business Phone Service

While switching phone services for your business may sound like a stressful experience, you will definitely have less stress overall when you make the shift to VoIP. From financial freedom to easy communications, you will be making the right decision on many fronts.

Now that you know why choosing a VoIP business phone service is the right move for the new decade, it's time actually to get to installing one. Check out the convenient plans offered by Phone.com. We offer features that allow you to stay connected at any time, from anywhere, and on any device. Business owners and entrepreneurs alike will be surprised at how easy it is to implement and maintain. Get the most out of your business communications. Sign up now!