Privacy information: key stage 4 and 5 and adult education

Privacy information: key stage 4 and 5 and adult education

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This document details what personal data DfE processes about learners in the following age groups:

• key stage 4 (KS4) - when learners are aged 14 to 16 years old in years 10 and 11
• key stage 5 (KS5) - often called 'college' or 'sixth form', when learners are 16 to 18 years old
• adult learners - when learners are aged over 16 years old. This includes apprentices

This includes pupils and learners in schools and academies, as well as learners in hospital schools, alternative provision or who are home educated.

See the DfEPersonal information charter for more on the standards you can expect when we collect, hold or use your personal information.

See also our privacy notices for:

• Children and young people under 18
• Learners: early years foundation stage to key stage 3

1. 1 May 2024

   Added new section on using your data when you make a complaint about education providers, children's social care or DfE. Updated legislation details in learning achievements or attainments section. Updated data collected in section on using date for policy development and delivery.

2. 10 January 2024

   Updated retention periods for Deeds and DfE's databases in 'How long we keep your data'. Added details about the Programme for International Student Assessment (PISA). Privacy information was updated in 'Using your data to improve the well-being of children in England' to include details about children's data. Updated the data collected in 'Contacting us to make an enquiry or complaint'.

3. 3 October 2023

   First published.