The European Union Delegation to Papua New Guinea is looking for an Administrative Assistant

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known as EU Delegations, which have a similar function to those of an embassy. The EU Delegation to Papua New Guinea ensures the representation of the European Union to Papua New Guinea and the follow-up of bilateral political, economic, trade and development cooperation relations.

We offer

For the position of Administrative Assistant, working under the direct supervision of the Head of Administration, the successful candidate will primarily be in charge of providing administrative assistance in following areas: Human Resources Management, Budget and Financial Management, Infrastructure, Housing, Procurement and Asset and Car fleet Management, Protocol, and Security.

While providing assistance and support to the Head of Administration the successful candidate is also expected to ensure business continuity as imprest account holder in the absence of the Head of Administration.

We offer a workplace with a multinational team of local and expatriate staff members where proactivity and an open mind are expected. Normal working hours are from Monday to Friday from 08:00 to 17:00 including a lunch break. Work-life balance is assured in the frame of a flexible working time scheme which also takes into account an occasional peak in the workload (e.g. reporting deadlines, recruitments, etc.). The EU Delegation's office is located in Harbour City, Port Moresby. With the evolving Covid-19 pandemic telework might apply. A laptop will be provided.

After a probationary period of 3 months an indefinite contract with a minimum gross basic monthly remuneration of PGK 6713 (Local Agent category II) 13 times per year is offered. Relevant qualified working experience will be taken into account and will result in a higher paygrade.

In addition, a monthly transport allowance and a contribution to a superannuation fund are granted. A medical insurance scheme with reimbursements of 80 % of eligible health care costs is provided for the employee and eligible dependents. Besides national holidays, annual leave of 1,5 days per month is provided.

Selection Criteria

Minimum Requirements:

1. Medically fit to perform the required duties;
2. Enjoys civil rights and permits for employment under local law;
3. Completed Secondary Education (grade 12) and a diploma (min. 2 years studies) in at least one of the relevant fields;
4. Excellent proficiency in English (written and spoken);
5. Excellent computer literacy (Microsoft Office);
6. Excellent drafting, communication and organisational skills;
7. Minimum of 3 years of relevant professional working experience after obtaining the diploma;

The following will be considered an asset:

1. Working experience in a diplomatic mission or international organisation;
2. Higher Education/Advanced Diploma or University degree in a domain relevant to the position;
3. Additional relevant professional working experience in accounting, procurement and human resources;
4. Basic knowledge of French;

The successful candidate will be expected to work to a high level of accuracy, integrity, commitment and reliability, and be able to work productively both independently and as member of a team.

How to apply

Interested candidates must submit:

• motivation letter, signed in scanned pdf format
• CV - using only the EU CV template available at: https://europass.cedefop.europa.eu/editors/en/cv/compose (in pdf)
• grade 12 school certificate (scanned pdf)
• highest diploma achieved (scanned pdf of diploma, transcripts and official curriculum/study program)
• proof of minimum 3 years working experience after obtaining the diploma (scanned pdf)

All supporting documents must be in one single pdf document (maximum size 2 MB!) and sent by e-mail, quoting reference 'ADMIN ASSISTANT 2021' to

[email protected]

The subject line of the e-mail must state: Application ADMIN ASSISTANT 2021, LAST NAME, First Name.

The procedure

After the deadline all applications will be reviewed by an ad-hoc Selection Committee set up for the purpose of this recruitment. On the basis of a preliminary assessment of the information provided in their application letter and the CV (using ONLY the EU CV template) the Selection Committee will prepare a short-list of candidates who fulfil the minimum requirements (minimum of 3 years relevant professional work experience, diploma with minimum of 2 years of studies in the relevant fields).

Note that any certificate must include the exact start and end date same as indicated in the CV (day/month/year). Based on the assessment of supporting documents the most suitable candidates will be invited for a written test. Those candidates with the best results will be invited for an interview. The final shortlisted candidate(s) will have to provide original certificates, diplomas and transcripts, which will be verified with the former employers and educational entity. The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not provide additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to the above mailbox. Answers of general nature will be posted on the Delegation's website or Facebook site.

The deadline for applications is Monday, 26 April 2021, at 13:00.

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