Calendar Year 2024 Q1 Trauma Records Submission Deadline Extension

We have recently become aware of potential records duplication in the Ohio Trauma Registry. We are currently working with the vendor to troubleshoot these issues and provide a recommended solution. Therefore, the Ohio Trauma Committee, in conjunction with the Emergency Medical, Fire, and Transportation Services Board, have approved the following extension for submission of First Quarter 2024 Trauma Records for all Ohio hospitals, free-standing emergency departments, trauma regions, and trauma registrars required to report to the Ohio Trauma Registry:

• First Quarter 2024 Trauma Records for patients discharged from Jan. 1, 2024 through March 31, 2024 will now be due Sept. 30, 2024 along with second quarter data.
• At this point, we do not anticipate a need to grant additional extensions for this issue.

The Ohio Trauma Committee will continue to monitor the situation and its impact on your ability to meet the Ohio Trauma Registry's submission deadlines. The Committee is concerned that only reliable, accurate data be submitted to the Ohio Trauma Registry and recognizes that these current circumstances were not within your control. We appreciate your understanding in this matter and your continued efforts to provide accurate, timely trauma record submissions each quarter. This vital information is key to measuring the effectiveness of trauma care in Ohio and helping to identify opportunities for improved care and outcomes. If you encounter additional circumstances that prevent you from reporting in a timely manner, please refer to the existing policy for requesting an extension located on the Division of EMS website at https://ems.ohio.gov/ems-trauma-data.