FY2024 Year-end upcoming deadlines

FY2024 Year-end upcoming deadlines

Finance & Administration Friday April 26, 2024

The fiscal year-end is approaching.

Upcoming critical deadlines

Purchase Order cutoff dates:

May 1, 2024 - Requisitions up to $25,000, state or agency contract purchases for any amount. e-Procurement will not allow requisitions to be entered after May 1, 2024. Requisitions must be entered before 5 p.m. May 1, 2024, in order to be processed. Requisitions must also be approved and have a valid budget check by the dates above in order to provide adequate time for processing. If you have any questions concerning whether items are non-contract or contract, please contact the Purchasing staff at 478-445-0504.

P-Card cutoff dates:

May 26, 2024 - All P-Card transactions occurring between April 28, 2024, through May 27, 2024, must be allocated and signed off by cardholders and approvers in Works. P-Card purchases after this date will not be included in the FY2024 budget. This cutoff will help ensure that all transactions posted on or before this date are posted to your FY 2024 budgets. There may be circumstances where a transaction is delayed and does not post until after the above date. In those cases, the charge will be posted against your FY2025 budget. You can continue to use your card after the above date with the understanding that those charges will be posted against your FY2024 budget.

Accounting Services cutoff dates:

May 1, 2024 - Last day to submit online check requests (i.e., registrations, memberships, direct billings for hotel/car rental, hotel prepayments, refunds, food items, Sodexo invoices, etc.) that are needed before July 14, 2024.

Travel cutoff dates:

June 1, 2024 - Year End Travel Form (see attached)- Required for any May travel not entered into PeopleSoft by May 31. 2024 and all June 20204 travel for encumbrance purposes.

June 13, 2024 -Last day to submit online travel for reimbursement. For questions on year-end travel, please call Omega at 478-445-1178 or email her at [email protected].

User Charges cutoff dates:

June 7, 2024 - Deadline for monthly user charges including Bookstore, gas, mail and printshop. For questions, please call Young-Ho Cha at 478-445-6801.

Please use the following contact list for additional information or clarification:

Purchase orders and P-cards (Purchasing) - (478) 445-0504

Petty cash (Accounting) - (478) 445-2961

Online check request (Accounting) - (478) 445-2961

Travel reimbursements, travel advances and year-end travel (Accounting) - (478) 445-1178

Payroll - (478) 445-6096

Budget Office - (478) 445-8295

Thank you for your efforts in maintaining these policies and procedures.

The Office of the Vice President for Finance & Administration

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