Two new policies approved

May 7, 2024

Two new policies have been approved:

Managing Telework Arrangements has been approved and is effective as of May 1, 2024. Below are the highlights of the policy:

• This policy applies to all professional and classified staff including temporary and non-permanent staff; only section 4 of this policy applies to faculty.
• Section #2- Telework arrangements are approved at the discretion of a Unit Authority.
  
• Section # 3- Lists the criteria for telework.
  
• Section #4- Remote work is limited to Washington State and Canadian residents only.
  
• Section #4- Washington State or Canada residence requirements will not apply to employees who are currently employed before the effective date of this policy , May1,2024. However, the contract will not be extended after the current contract expires.
  
• Section #8- Teleworkers are expected to work during Suspended Operations and Inclement Weather
  
• Section #11 - Employees must consider the data security, privacy requirements and workstation safety when working from home.
  
• See "See Also" section for related standards and forms.

Authorizing Banking and Investment Transactions has been approved and is effective as of May 1, 2024. Below are the highlights of the policy:

• This policy applies to all entities (university employees, students, and affiliates) that collect payments for goods and services provided for University business activities and all financial managers and budget authorities who are responsible for the oversight of University funds under their purview.
• Opening accounts or using personal accounts for mobile payment services (e.g., PayPal, Zelle and Venmo) is not permitted.
• Section 2- Employees, unless authorized per the policy, are not permitted to open or use a financial account to deposit.
• Section 2- Employees must receive approval from their financial manager and/or budget authority in coordination with Treasury Services to receive payment for products or services.
• Section 3-Financial managers and budget authorities are to ensure any activities under their purview that involve the receipt of payment are approved and conducted in accordance with all applicable cash/payment policies.

Questions? Contact Dolapo Akinrade, director of University Policy & Public Records, at [email protected].