City of Spokane Valley, WA

06/21/2024 | News release | Distributed by Public on 06/21/2024 01:15

Request for Qualifications (RFQ) Topographic Survey Services South Sullivan Road Preservation

S Sullivan Rd Preservation

The City of Spokane Valley (City) solicits interest from consulting firms with experience and expertise in Topographic and Boundary Surveying. Consultants will be considered for the S Sullivan Rd Preservation project. This agreement will be for approximately two years in duration, with anticipated start in July of 2024 with the option for the City to extend it for additional time and money if necessary. The contract type is expected to utilize the WSDOT Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement.

The City reserves the right to amend terms of this "Request for Qualifications" (RFQ) to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses.

Project DescriptionThe work to be performed by the CONSULTANT consists of providing a design phase topographic survey for the S Sullivan Rd Preservation project. The project is on Sullivan Rd from 16th to 24th Ave and will include work on sidewalks, roadway, signal, and stormwater elements. Survey work is required to comply with the City's "Minimum Requirements for Topographic Survey" available with the RFQ.

The project is federally (FHWA) funded and has 0% Disadvantage Business Enterprise (DBE) goal for the consultant work. Diversity Management and Compliance System (DMCS) reporting is still required.

Survey services include:

  1. Survey existing site features.
  2. Investigate and determine the extents of right-of-way.
  3. Coordinate all utility locates.
  4. Locate survey control and monumentation.
  5. Provide a stamped and signed PDF copy of the survey and a Civil 3D CAD drawing.
  6. Provide field staking of requested design elements, to assist in coordination of the design with adjacent properties during the project PE Phase.

Evaluation CriteriaSubmittals will be evaluated and ranked based on the following criteria:

  1. Qualifications of Project Team and Key Team Members
  2. Project Team experience on similar projects
  3. Schedule and staff availability to provide services soonest
  4. Quality of previous performance
  5. Project Team Location
  6. DBE Participation Plan
  7. Clarity of SOQ


For all submittal requirements, please review the complete RFQ, which is available on the City of Spokane Valley webpage, under the "Requests for Proposals/Requests for Qualifications" section.

Submittals must include the firm name and main phone number; name and e- mail address for Principal in-Charge and Project Manager; disciplines provided by the firm and total number of employees within Washington State. Similar information shall be provided for any subconsultants. A Business Statement form must be attached to the SOQ for the prime consultant and each sub-consultant (if any).

Submission of any cost proposals or elements of cost shall be in a concealed format and separate from submitted Statement of Qualification, since these shall not be considered in the evaluation, ranking, and selection phase.

Please submit ONE electronic copy (pdf format) of your Statement of Qualifications to Kelly Lynch PE at [email protected] and Candice Powers-Henderson [email protected] no later than 9:00 a.m. on July 15, 2024. Submittals will not be accepted after that time and date. Any questions regarding this project should be directed to Kelly Lynch at (509) 720-50010 or [email protected].

Americans with Disabilities Act (ADA) Information

The City of Spokane Valley in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing John Whitehead at [email protected] or by calling (509) 720-5111.

Title VI StatementThe City of Spokane Valley, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Patricia Rhoades
Deputy City Clerk
PUBLISH: 06-21-24 & 06-28-24

The RFQ and supporting documents can be accessed via the links below:

Request for Qualifications
Minimum Requirements for Topographic Survey RFQ
Survey Limits