January 16, 2024 Regular Board Meeting

Call to Order - Chairman Marett called the meeting to order at 5:29 p.m. Board members present were J.B. White, Eddie Roberts, Eddie Ford, Ken Rivers, and Curtis Taylor. Staff members present were Alyssa Hopson, general manager and Amber Eason, clerk to the board.
Approval of Minutes from December 19, 2023 Meeting - Mr. Roberts made a motion to dispense with the reading of, and to adopt the minutes from the December 19, 2023 meeting, with the necessary corrections being made. This was seconded by Mr. Ford and approved unanimously.

American Tank Maintenance Addendum- Ms. Hopson presented addendum no.2 to the current ten year contract with American Tank Maintenance, LLC. During this years maintenance inspection, it was found that the interior conditions of the Stark Tank had worsened. The addendum would modify the schedule by moving year 8 interior renovations to year 4. The renovations shall be completed in Spring of 2024. All other terms and condition of the original agreement remain unchanged. A motion was made by Mr. Roberts to accept the addendum. This was seconded by Mr. Taylor and approved unanimously. A copy of the addendum is attached and made part of these minutes.

CGEMC Easement Request- Ms. Hopson presented a request for an easement from Central Georgia Electrical Membership Corporation (CGEMC). The easement is for an overhead distribution line to service a new property adjacent to the Authority's Land Application System. A motion was made by Mr. White to approve the easement request. This was seconded by Mr. Roberts and approved unanimously. A copy of the easement is attached and made part of these minutes.

Adopt Internet/Computer Usage Policy- Ms. Hopson reported that during Assocation County Commissioners of Georgia (ACCG) field inspection, the representative recommended adopting an internet and email usage policy. The purpose of the policy is for employees to fulfill their job duties and not misuse the internet or email at work. Mr. Rivers made a motion to draft a policy to be presented at next months meeting. This was seconded by Mr. Roberts and approved unanimously.

Executive Session Begin- A motion was made by Mr. Rivers to adjourn into Executive Session to discuss real estate. This was seconded by Mr. Ford and approved unanimously.

Executive Session End- A motion was made by Mr. Rivers to return to regular meeting. This was seconded by Mr. Ford and approved unanimously.

Operations Statistics - Ms. Hopson went over the water production, water loss and customer statistics for December. The average daily finished water pumped to the Authority, Jackson, and Jenkinsburg from Burford and Stewart plant was 2.40 million gallons per day, with a maximum of 2.66 million gallons per day. The rolling twelve-month average loss of 14% with the current monthly average at 18%. The total amount of finished water pumped in December by each plant was: Burford 72 million gallons and Stewart 3 million gallons.

Water billing for December was $290,876 up 3% from the previous month, up 7% over a rolling 12-month total, and down 13% the same month for the previous year. Sewer billing for December was $65,407 up 7% from the previous month, up 13% over a rolling 12-month total, and up 4% from the previous year.

Total water accounts numbered 6,892 at the end of December with 5,682 of those being active customers. There were 2 new connections sold. There were 263 total sewer accounts at the end of December, with 207 of them being active customers.

Financial Report - Ms. Hopson reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for December 2023 and Special Purpose Local Option Sales Tax (SPLOST) through December 31, 2023.

Water Operations income for December was $298,392 with expenses of $329,243. Water capital recovery fee revenue for Fiscal Year 2023 thus far was $299,301 with $0 in expenses.

Sewer Operations income for December was $64,583 with expenses of $53,305. Sewer Capital Recovery Fee revenue for Fiscal Year 2023 thus far was $168,307 with $0 in expenses.

For the 2019-24 SPLOST, $3,606,314 has been collected. A SPLOST payment of $96,633 was received on January 4, 2024. Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.

Total cash on hand at the end of December was $14,063,861. Copies of the December 2023 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.

Adjourn - A motion was made by Mr. Ford to adjourn the meeting at 6:24 p.m. This was seconded by Mr. Taylor and approved unanimously.

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